Independent, on-property RFID audits that give hotels and hospitals a clear view of tagged linen and assets — without relying solely on supplier-reported counts.
Book an independent auditRFID is giving commercial laundries greater visibility of how long tagged linen remains at a property. As contracts evolve, hotels may face tighter controls, extended-holding charges or other billing linked to stock that appears to remain on site for longer than agreed. But the time a tag is recorded leaving the laundry and the time it is recorded returning does not, by itself, show exactly where that item was throughout the cycle. When that gap becomes too large, independent verification matters.
Independently scan RFID-tagged stock physically present at the property and help test whether reported holding periods align with what is actually there.
Where contracts link charges to linen holdings, dwell time or unreturned stock, Count Me provides an independent evidence point to support reconciliation and investigation.
A large gap between a tag leaving the laundry and returning to the laundry can create disputes over where stock is being held. Independent on-property scans add another timestamp and physical checkpoint to the story.
Supplier systems can provide valuable movement and holding data. Count Me adds an independent, on-property checkpoint: what can actually be found and scanned at the hotel at a point in time. It is not about assuming anyone is wrong. It is about giving the customer its own evidence for reconciliation.
A recorded departure and return creates a timeline. An independent physical scan creates another evidence point inside that timeline — especially when the gap becomes commercially significant.
Map the operational terms that affect holdings, dwell time, deemed loss, replacement values, reconciliation and audit rights. Where legal interpretation is required, obtain appropriate legal advice.
Focus an audit on tagged items reported as outstanding beyond an agreed period and determine what can actually be located on property at the time of the scan.
Translate verified variances into an indicative commercial exposure using applicable contract rates, so finance and operations can prioritise what needs investigation.
Physically located and scanned during the audit.
Reported against the property but not found within the agreed audit scope.
Wrong location, awaiting collection, unrecognised tags or other issues requiring reconciliation.
Commercial laundry agreements can apply different charging rules as tagged stock remains outstanding. COUNT ME. can map the customer's actual contract rules against independently verified RFID evidence so operations and finance can see which items need action before additional hire or replacement exposure arises.
Illustrative contract pathway only. The applicable periods, hire rates, thresholds and replacement rules depend on each customer's executed agreement. COUNT ME. applies the terms supplied by the hotel rather than assuming a universal supplier policy.
Identify and physically verify tagged items that have moved beyond the standard 28-day hire period so the property can locate, circulate or return linen and understand ongoing daily-hire exposure.
RFID scanning can help locate linen that is simply laying around, sitting unused or buried at the bottom of a pile in a linen pantry, store or other operational area — stock that may otherwise continue ageing in supplier records.
Where the customer's contract treats linen outstanding for 90+ days as lost or subject to replacement charges, independently check the relevant population before the exposure becomes an accepted cost.
COUNT ME. can combine a hotel's supplier data, independently observed RFID tags and the customer's own executed commercial terms to create an exposure schedule by tag, age band and audit location.
Agree locations, asset categories, tag compatibility, records available and audit objectives.
Conduct the on-site RFID verification using compatible reading equipment and an agreed audit method.
Deliver a concise independent report showing scan results, exceptions and reconciled variances where data permits.
Designed for hotel GMs, hospital facilities and hotel services teams, executive housekeepers, procurement and finance. The report focuses on what was scanned, where it was found, what records were compared and where differences remain.
Typical outputs: tagged stock by category, location scan summary, unmatched or unrecognised tags, reconciliation against supplied records, variance summary, potential financial exposure and recommended follow-up actions.
Understand your exposure before it becomes an invoice.
Where a contract provides for replacement costs, extended-holding or dwell charges, deemed-lost stock or other inventory adjustments, Count Me can translate the verified variance into a potential dollar exposure using the relevant agreed rates. The result gives hotel teams a clearer basis for reconciliation before charges are accepted.
Illustrative exposure based on a notional $8.20 replacement value per item. A property-specific report can quantify exposure using agreed contract rates, replacement charges and other applicable commercial terms.
KNOW YOUR EXPOSURE.
*Illustrative figures only. Potential exposure is not an invoice or determination of liability. Results depend on scope, tag readability/compatibility, access, records supplied and applicable contract terms.COUNT ME. can help a hotel or hospital verify the RFID population behind a supplier charge and structure an evidence pack for reconciliation, dispute or contractual bill-back where the customer's agreement provides a basis for one. The aim is not to presume the supplier is wrong — it is to document what was physically found, what was not found, the relevant timestamps and the commercial value attached to the difference.
Scan the relevant tagged linen on property and reconcile unique EPCs against the supplier data made available by the hotel.
Apply the customer's actual contract rates and agreed rules to verified exceptions, including eligible hire, replacement or other adjustments.
Produce a tag-level schedule showing EPC, audit zone, scan date/time, supplier record where available, exception reason and the amount proposed for reconciliation or bill-back.
*Illustrative only. Whether an amount is recoverable, creditable or billable depends on the customer's contract, supporting records and applicable law. COUNT ME. provides operational verification and reconciliation evidence, not legal advice or a determination of liability.
As the Count Me dataset grows, anonymised benchmarking can help participating hotels and hospitals understand how their holdings and variances compare with similar properties — without exposing another customer's confidential data.
Compare operating holdings on a like-for-like basis.
Understand dwell-time patterns and investigate outliers.
Put inventory variance into a commercial metric management can understand.
Start with an independent RFID verification audit.
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